In 2021, California passed SB 807 that amended California’s Government Code Section 12946 to require employers to maintain personnel files, and other records for at least 4 years.
· This includes applications, personnel files, membership, employment referral records, pay stub’s, ETC. It is important to hold in to these to protect your company from any Lawsuits.
· What are more categories to save? Application for employment, payroll authorization form, notices of commendation, warning, discipline, and/or termination, notices of layoff, leave of absence, and vacation, notices of wage attachment or garnishment, education and training notices and records, performance appraisals/reviews, attendance records, and another important one is holding onto records of the sexual harassment training for supervisors and employees for at least two years.
· Even if the employer had valid policies and document retention it is important that the managers are trained about the policies and have proper knowledge of standard procedures.