Recommended and Required Documents For New Hires In California
1. Offer Letter -An official offer letter can be the best way to communicate with the new candidate to avoid misunderstanding about the job.
2. I-9 Employment Eligibility Verification -Federal law requires completion of Form I-9 to verify an employees identity and employment authorization.
3. Federal and State Tax Withholding Forms -Both Federal W-4 and California DE 4 withholding certificate must be provided to newly hired employees.
4. Required Pamphlets
-Generally speaking, most employers in California are required to provide the following documents upon hire:
¨ Time Of Hire Pamphlet
¨ Sexual Harassment Pamphlet
¨ Paid Family Leave Pamphlet
¨ Rights of Victims of Domestic Violence, Sexual Assault, and Stalking
¨ Wage and Employment Notice to Employee
¨ New Health Insurance Marketplace Coverage and Health Coverage Form
¨ General Notice of COBRA continuation coverage rights
¨ Work Permit For Minors